What is admin costing you?
Most coaching calculators are built to produce a big number. This one takes our own fee off the total, so it can tell you to stay where you are, and sometimes it will.
Your week
Rough is fine. Nothing here is sent anywhere.
Hours a week on
Building sessions, tweaking them each week
Asking, waiting, nudging, reading
Substitutions, form checks, where's my plan
Sending invoices, failed cards, reminders
What time works, timezones, rearranging
10 hours a week on admin, before any of it is coaching.
The answer
About $11,160 a year, after our cut.
You'd get roughly 5.1 hours a week back, 245 a year, worth $12,240 at your own rate. Our 5% on $21,600 is $1,080, and that is already taken off.
Or, if you would rather have the clients than the evenings: room for roughly 6 more at the same workload.
Where it goes
Our estimate of how much of each job is actually removable. None of them is all of it.
| Task | Now | Back |
|---|---|---|
| Reusable workouts and your own exercise library You still write the training. Templates stop you retyping it. | 3h | 1.2h |
| Scheduled check-ins that arrive answered The chasing goes. The reading and the reply do not. That is the job. | 2h | 1.3h |
| One thread per client, welcome message on purchase Only the openers are repeatable. Most of this is real coaching. | 3h | 0.9h |
| Stripe charges and retries on its own Close to all of it. This is the one software genuinely does for you. | 1h | 0.9h |
| A calendar clients book into themselves Booking goes. Someone moving a session at 9pm still reaches you. | 1h | 0.8h |
| Per week | 10h | 5.1h |
Estimates, not a quote. Figured on 48 working weeks, and the hours back are only worth money if you spend them on something: another client, or your evening. Our fee is already deducted above; card fees are separate and Stripe's, not ours. We also assume whatever you use today is free, which it probably is not. If you pay a monthly platform fee now, subtract it from our side of the ledger yourself.